Privacy Policy

Responsible within the meaning of data protection laws, in particular the EU General Data Protection Regulation (GDPR), is

Represented by the managing director

Christian Maurer

Address and contact

greybee GmbH
Neue Mainzer Straße 20
60311 Frankfurt am Main
Germany
E-Mail: info@greybee.de
Telefon: +49 69 2475 27 80
Fax: +49 69 2475 27 890
Entry in the commercial register (register number): 88697
E-mail (data protection officer): datenschutz@greybee.de

Your rights as a data subject

At any time, you can exercise the following rights under the contact details of our data protection officer:

  • Information about your data stored by us and their processing (Art. 15 GDPR),
  • Correction of inaccurate personal data (Art. 16 GDPR),
  • Deletion of your data stored by us (Art. 17 GDPR),
  • Restriction of data processing, if we are not yet allowed to delete your data due to legal obligations (Art. 18 GDPR),
  • Objection to the processing of your data by us (Art. 21 GDPR) and
  • Data portability, if you have consented to the data processing or have concluded a contract with us (Art. 20 GDPR).

If you have given us consent, you can revoke it at any time with effect for the future.
You can contact a supervisory authority at any time with a complaint, e.g. the competent supervisory authority of the federal state of your residence or the authority responsible for us as the controller.

A list of the supervisory authorities (for the non-public sector) with address can be found at: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html.

In the case of data storage in log files, this is the case after no more than 14 days. Further storage is possible. In this case, the IP addresses of the users are anonymized, so that an assignment of the calling client is no longer possible.

Cookies

Like many other websites, we also use so-called “cookies”. Cookies are small text files that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website.

SYou can delete individual cookies or the entire cookie stock. In addition, you will receive information and instructions on how to delete these cookies or block their storage in advance. Depending on the provider of your browser, you will find the necessary information under the following links:

Technically necessary cookies

Type and purpose of processing:
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

We require cookies for the following applications: Adoption of language settings

Legal basis and legitimate interest:
The processing is carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest in a user-friendly design of our website.

Recipients:
Recipients of the data may be technical service providers who act as processors for the operation and maintenance of our website.

Provision mandatory or required:
The provision of the aforementioned personal data is neither required by law nor by contract. Without these data, however, the service and functionality of our website cannot be guaranteed. In addition, individual services and services may not be available or may be limited.

Objection
Please read the information about your right to object according to Art. 21 GDPR below.

Contact form

Type and purpose of processing:
The data you enter will be stored for the purpose of individual communication with you. For this purpose, it is necessary to provide a valid e-mail address and your name. This serves to assign the request and the subsequent response to it. The provision of further data is optional.

Legal basis:
The processing of the data entered in the contact form is based on a legitimate interest (Art. 6 (1) lit. f GDPR).
By providing the contact form, we would like to enable you to contact us easily. The information you provide will be stored for the purpose of processing the request and for possible follow-up questions.
If you contact us to request an offer, the processing of the data entered in the contact form is carried out for the implementation of pre-contractual measures (Art. 6 (1) lit. b GDPR).

Recipients:
Recipients of the data may be processors.

Storage period:
Data will be deleted at the latest 6 months after processing the request.
If a contractual relationship arises, we are subject to the statutory retention periods according to the German Commercial Code (HGB) and delete your data after these periods have expired.

Provision mandatory or required:
The provision of your personal data is voluntary. However, we can only process your request if you provide us with your name, e-mail address and the reason for the request.

Processing of (personal) data by the entity in charge of the online application process
  1. Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

  1. Fundamentals and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

  • name (first and last names)
  • e-mail address
  • phone number
  • Next availability (optional)
  • Salary expectations (optional)

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or staff involved in the application process have access to your data.

The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your data will be stored for a period of 6 months after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

Furthermore, we reserve the right to store your data for 12 months after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

  1. Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.de/impressum/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

SSL encryption

To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g. SSL) via HTTPS.

Information about your right to object according to Art. 21 GDPR

Right to object on a case-by-case basis:
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Art. 6 (1) lit. f GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR.
If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Recipient of an objection:
greybee GmbH
Neue Mainzer Straße 20
60311 Frankfurt am Main

Changes to our data protection regulations

We reserve the right to adapt this data protection declaration so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration will then apply for your next visit.

Questions to the data protection officer

If you have any questions about data protection, please send us an e-mail or contact the person responsible for data protection in our organization directly: datenschutz@greybee.de

The data protection declaration was created with the help of activeMind AG, the experts for external data protection officers (version #2020-09-30).